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Eastern Fluid Power Limited

Hydraulic and Cryogenic Sales and Service Engineers

Tel. +44 (0)1493 441 353

Fax. +44 (0)1493 440 757

Eastern Fluid Power Ltd

  • Gapton Hall Road
  • Gapton Hall Ind. Estate
  • Great Yarmouth
  • NR31 0NL

Tel. +44 (0)1493 441 353
Fax. +44 (0)1493 440 757

Eastern Fluid Power Ltd

  • Wm. Coutts Transport Yard
  • Howemuir Road
  • Blackhills
  • Peterhead
  • AB42 3LJ

Tel. +44 (0) 1779 481743

Data Protection Policy Statament

Introduction

Eastern Fluid Power Ltd needs to gather and use certain personal information about individuals. This may include categories such as customers, suppliers, business contacts, employees; sub-contractors, professional advisers and others with whom it does business.

This Policy Statement describes how an individual's personal data must be collected, handled and stored to meet its legal compliance obligations under the General Data Protection Regulation (GDPR).

This Data Protection Policy ensures that Eastern Fluid Power Ltd
• Complies with the requirements of the GDPR and best practice
• Protects the rights of all those whose personal information Eastern Fluid Power Ltd processes
• Is transparent as to how it stores and processes an individual's personal information
• Protects itself from the risk of breaching the requirements of the GDPR

Protection of Personal Information

A senior member of staff is appointed to advise Eastern Fluid Power Ltd employees on the rules needed to ensure compliance with data protection laws. Eastern Fluid Power Ltd employees know who to approach if they have any questions regarding its Data Protection Policy or anything related to the processing of personal information.

Processing of Personal Information

All Eastern Fluid Power Ltd employees are trained in the need to ensure security of personal information and in particular heads of departments who are those responsible for day-to-day control of personal information. These responsibilities and categories are clearly defined in separate documentation within our Business Management System which complies with ISO 9001:2015.

Processing Sensitive Personal Information

Employees are aware of how to identify sensitive personal information and how to process it lawfully and according to this Policy.

Subject Access Requests

Subject access requests will be dealt with promptly and certainly within 1 month of the request. The information with be provided in a Personal Information Notice which will be in appropriate and clear language and will provide the information necessary for the enquirer to understand the nature and content of any personal information Eastern Fluid Power Ltd retains on that individual.

Breaches in Personal Information Protection

All staff members have an obligation to report data protection breaches to a senior member of Eastern Fluid Power Ltd such as a director or to contact the ICO if they have concerns such as a breach. This will allow the appropriate personnel to investigate further and take the necessary steps to rectify the issue in a timely manner.

Staff Training

Eastern Fluid Power Ltd employees are trained in data protection and the requirements of the GDPR and the actions they are required to undertake. Training is delivered to all employees upon induction into the Eastern Fluid Power Ltd and refresher training will be delivered regularly and on any occasion that the requirements of the GDPR change.

Privacy Policy

A privacy notice is published on the Eastern Fluid Power Ltd website.

Consequences of Failing to Comply With This Data Protection Policy

The consequences of failing to comply with this Data Protection Policy and for any breaches of the GDPR are clearly outlined in the Eastern Fluid Power Ltd hand-book and may, in extreme cases, result in disciplinary action leading to dismissal.

This Data Protection Policy is endorsed, maintained and reviewed annually by the Board of Directors of Eastern Fluid Power Ltd.

Graham Gillings
Managing Director
May 2018